It may happen that some people present in your HRIS (mandataries, presidents, external staff, contractors, etc.) are not considered actual employees. Reflect offers two approaches to manage this type of situation.
1. Definitive exclusion of the employee
Principle: The person in question is entirely removed from Reflect's data, as if they had never been part of the workforce. To proceed this way, contact the Reflect team directly.
⚠️ If this employee was a manager, the employees under their responsibility will now appear without a referenced manager.
Advantages:
Clean, consistent data without irrelevant individuals.
No further action required after the exclusion.
Disadvantages:
The excluded employee is permanently absent from the database; you can no longer reintroduce them on the fly into your analyses.
2. Hide the employee using filters
Principle: You can use filters (by name, contract type, entity, etc.) to stop displaying certain categories of people without excluding them from the data.
💡 The default filters make this operation easier, but are not available on the home page or in the explorer.
Advantages:
The data remains accessible if needed, without having to reintegrate the person into Reflect.
Flexibility to adjust your analyses according to context.
Disadvantages:
Need to reapply or manage filters depending on the dashboards.
Without permanent filters, you will need to repeat this operation frequently.
Choose between definitive exclusion to keep a cleaner database, or hiding via filters to retain flexibility in your analyses. Both approaches allow you to adapt Reflect to the real needs of your organization, while maintaining the quality and relevance of your HR metrics.