Reflect can group close absences for the same person into a period. This helps you read an extended absence even when it is recorded in several entries in your HR software.
When are absences treated as close?
Reflect compares absences for the same person from the same source and transmission method (for example, a direct connection or a file). If the data specifies whether an event is an actual absence, that indication must match too. For example, remote work may be recorded without being an actual absence.
When the first absence ends on a weekday and the next begins on a weekday, they can be grouped if at most one weekday separates them. Saturdays and Sundays are excluded; public holidays on weekdays are counted.
For example, an absence from Monday to Friday followed by another on the next Tuesday can form one period if they have the same category and are both indicated as actual absences in the same source. Only one weekday — Monday — falls between the two absences.
If either date falls on a weekend, the count differs: contact your Reflect representative to check the result.
How do you read the period?
The period starts and ends on the dates of the grouped absences. Its duration adds the durations of the absences included: a day without an absence between two absences is not added to the duration. A change in source category can lead to separate periods.
If the result surprises you, check the dates and categories in your HR software. Grouping uses source data before normalization. For your indicators, also check the normalization in Reflect, which helps determine which events are included. If the difference remains after your data is updated, contact your Reflect representative with the person, dates and indicator concerned.