HR FTE represents an employee’s contractual working time. When it is missing, Reflect uses the available finance FTE, a monthly figure that may take presence during the month into account. The value used affects indicators based on HR FTE.
Which value is used?
To prepare these calculations, Reflect caps the HR FTE and finance FTE values used for each employee or contract at 1. For example, a value of 1.2 is reduced to 1; a value of 0.8 remains unchanged. This cap is applied before the estimate described below, when applicable.
If HR FTE is available, Reflect uses it. Otherwise, it uses the available finance FTE. For the month of arrival or departure, Reflect adjusts that finance FTE to estimate it over a full month. This estimate may exceed 1 after adjustment.
For example, if an employee arrives on June 16 and their contract continues into the following month, a finance FTE of 0.5 in June gives an estimated HR FTE of 1.
If a contract begins and ends in the same month, the adjustment uses the period from arrival to the end of that month, without taking departure into account. The estimate may therefore differ from the actual contractual working time.
If the organization has no HR or finance FTE data at all, Reflect uses 1 for an employee in the headcount or an active contract: the calculation treats them as full-time. At employee level, HR FTE is 0 when the employee is outside the headcount; at contract level, it is 0 when the contract is inactive.
What should you check if the figure looks wrong?
The value 1 is a default, not proof of full-time work. If your organization has FTE data but it is missing for one person, their FTE may remain undefined. Check the HR and payroll data provided to Reflect, then contact your Reflect team if needed.
To understand the difference between end-of-period and average FTE, see the definition of FTE indicators.